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This includes defining a Travel & Expense (T&E) policy, processing receipts, ensuring that receipts match the expense, auditing, reimbursing employees for out of pocket expenses. It is also an area where you have a high chance of employee fraud.

# Travel expenses policy

This document defines the rules to be followed by all Acme (“Company”) employees for incurring travel and other expenses on behalf of the Company and for submitting expenses to be reimbursed. Willful violation of this policy, including seeking reimbursement for expenses that the submitter did not pay in full or that were for personal rather than Company benefit, is cause for employment termination.

The CFO has final responsibility for the interpretation of this Travel & Expense Policy.

#### Scope

This corporate policy applies to all Company employees and contractors.

#### Reimbursable and non-reimbursable expenses

Employees and contractors must exercise good judgment while incurring business expenses.

### a) Reimbursable Business Expenses

- (i) Air travel in Economy class (or “Economy Plus” type seating with extra legroom if flight is over four hours)
- (ii) Airport taxes
- (iii) Baggage handling
- (iv) Business entertainment
- (v) Car rental, ride-share and ride-hailing services such as Lyft and Uber
- (vi) Public transportation and taxi cabs
- (vii) Mileage pursuant to company business in excess of normal commute miles, at the rate published by the IRS
- (viii) Tolls and parking
- (ix) Copy, internet and fax services for business purposes
- (x) Hotel accommodations
- (xi) Laundry and valet services for trips over 5 working days
- (xii) Meals and beverages (including gratuity) up to $75 per day while on business trip
- (xiii) Reasonable tips/gratuities (gratuities ≤ 20% of the pre-tax total of the bill are reimbursable)
- (xiv) Recruiting expenses (related to travel for candidate interviews)
- (xv) Corporate credit card yearly membership fees, if approved in advance by the - department Executive Team member
- (xvi) Team building activities approved by relevant executive team member

For functions involving multiple Company participants, only the highest-ranking employee involved is eligible to submit the related expense for reimbursement.

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This includes defining a Travel & Expense (T&E) policy, processing receipts, ensuring that receipts match the expense, auditing, reimbursing employees for out of pocket expenses. It is also an area where you have a high chance of employee fraud.

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